Discussion List for campus-based and allied personnel working to end gender-based violence on campus.

[Becky Lockwood <>]

Hello all.

In terms of case management and clinical notes, it’s important to remember that the information can be subpoenaed in criminal court cases. Depending on what and how information is documented, it has the potential to damage the criminal case and/or the credibility of the survivor. I  encourage folks to contact their local domestic violence and sexual assault programs and/or their state wide coalitions to seek guidance on best practices and state confidentiality laws re: documenting sexual and relationship violence and stalking.  Also, for anyone who receives VAWA funding, there are specific guidelines about storing and sharing information regarding survivors.

 

Becky Lockwood

Associate Director of Counseling and Rape Crisis Services

Center for Women & Community

413.545.5832

 

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From: Holly Rider-Milkovich [mailto:]
Sent: Tuesday, January 06, 2015 10:34 AM
To: Torres, Elena M
Cc: Montplaisir, Beth;
Subject: Re: Clinical/ Case Management Notes Template(s)?

 

We also use titanium, and for the most part have been extremely satisfied in our ability to track all of those things you listed and also (important) have a single senior staff person review and accept or modify case notes of all advocates.  That has been helpful in the supervision of graduate student interns, new staff members, etc, and makes sure that at least one other person is reviewing every note. 

 

Where Titanium does not serve our needs is that it is not a good tool to use as an incident database because it does not track incidents by date--it only tracks by client.  We use a separate database for our incident reporting data that is not used for client case management. I wish there were a way to mesh these two systems but it is not a functionality that titanium currently has.

 

On Tue, Jan 6, 2015 at 10:22 AM, Torres, Elena M <> wrote:

Hi, Beth,

 

We use a wonderful electronic system called Titanium – specifically for University counseling centers:  http://www.titaniumschedule.com/Main/

 

We are able to track all the things you outlined in your letter.

 

 

Elena M. Torres, LCSW

Counselor/Confidential Advisor

Victim Invervention & Prevention (VIP) Program

UHV Counseling Center

University of Houston-Victoria

3007 N. Ben Wilson St, Victoria, TX 77901

361-570-4135

 

From: Montplaisir, Beth [mailto:]
Sent: Tuesday, January 06, 2015 8:16 AM
To:
Subject: Clinical/ Case Management Notes Template(s)?

 

Hi Everyone,

 

Hope you are all settling back into routines after a relaxing winter break.

 

I working with our campus on integrating record keeping of  our gender violence response services into a secure and electronic clinical and case management note taking system (pyramed), currently used by our Student Health Service clinic. 

 

In this process, we're having a difficult time creating templates for our team's clinical and case management notes and we're hoping that some of you may be willing to share what you use. 

 

Our contact with individuals includes anonymous phone calls, in person meetings, or emails with parents, students (primary survivor and support persons), or faculty/staff. 

 

Any examples that you are willing to share on or off list will be greatly appreciated.

 

Thank you!

 

Warmly,

 

Beth Montplaisir

 

--

Beth Montplaisir, MA, LPCA, NCC

Coordinator of Sexual and Relationship Violence Prevention and Response

Wake Forest University

Safe Office

317 Benson Center

Winston-Salem, NC 27109

Office: 336.758.4963

Help 24/7: 336.758.5285

http://thrive.wfu.edu/

 

STATEMENT OF CONFIDENTIALITY

Email is not a secure form of communication, therefore confidentiality cannot be assured. The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain confidential or privileged information. If you are not the intended recipient, please notify the WFU Student Health Service immediately at either 336.758.5218 or at  and destroy all copies of this message and any attachments. Thank you.

 

--

Holly M. Rider-Milkovich

Director, Sexual Assault Prevention and Awareness Center

Co-Chair, Abuse Hurts Initiative

University of Michigan

(734) 764-7771

(734) 936-3333 (24. Hr. Crisis Line)

 

105 S. State St., Rm 2450

North Quadrangle
Ann Arbor, MI 48109-1308

sapac.umich.edu

facebook: Holly At SAPAC